Direct back-office links to the UK’s major wholesalers including Booker, Bestway & Costcutter. Receive product file updates, place stock orders through the EPOS, process electronic delivery notes and monitor cost prices with automatic margin protection alerts.
Community Volunteer & Plunkett Foundation EPOS
We understand community run stores. Proud members of the Plunkett Foundation, supplying and supporting volunteer-operated community stores since 2006 with market-leading EPOS solutions.
- Plunkett Foundation partners
- Built for volunteer operators
- Seamless data transfer from other providers
Plunkett Foundation
Find Out More
Proud Members & Recommended Supplier
We work alongside the Plunkett Foundation to support their member sites with market-leading EPOS solutions. Frequently recommended to stores by them.
1,000+
Live terminals
20+
Years experience
2M+
Barcodes in database
200+
Built-in reports
Since 2006
We understand
We understand
community run stores
We have a long history supplying and supporting volunteer run community convenience stores, from our very first in 2006. Community stores benefit from our wealth of experience in the sector and our unparalleled support.
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Built by the Sector
A number of our EPOS software features have been developed over the years in collaboration with community stores. We know what makes them tick.
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Long-Term Partnerships
Most community stores stay with us for a great many years. We frequently adopt stores from other EPOS providers who understand the sector poorly.
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Easy Migration
Looking to move providers? More often than not we can transfer your product data without any issues to make the process as smooth as possible.
Wholesaler Integration
Connected to your
Connected to your
supply chain
Booker
Bestway
Nisa
Costcutter
Parfetts
Built for Community Stores
Everything your
Everything your
store needs
From intuitive front-of-house to powerful back-office, designed for volunteer-operated stores.
Intuitive User Interface
Designed for ease of use by volunteers
Both our ProEPOS and POS Core solutions provide a user interface specifically designed for ease of use. We appreciate that volunteer run community stores must have a system that is simple to operate but which still offers powerful features. We have a wealth of experience in transitioning community stores from other EPOS systems and can assist with transferring button layouts to our software.
- Clear and easy to read display
- All front-of-house operations from a single screen
- Retailer configurable hotkey & quick key menus
- Ability to correct and undo errors
Simple
Volunteer friendly
Customer Accounts
Essential for community relationships
Our ProEPOS solution provides a fully featured customer accounts facility, accessible from the sales screen, which is essential to the operations of a typical community store who have a somewhat unique relationship with their customer base.
- Layaway sales & monthly invoicing
- Pre-paid / pre-loaded customer accounts
- Automatic discounting by customer type (VIP, OAP, etc)
- Newspaper deliveries, shop saves & standing orders
Flexible
Loyalty scheme
Intelligent Stock Control
Predictive ordering from sales trends
Advanced stock control features include predictive replenishment providing just-in-time stock ordering based on sales trends. Developed from years of user feedback, our intelligent stock control reduces wastage and minimises out of stock situations.
- Predictive just-in-time stock ordering
- Shop floor & back room stock segregation
- Shelf life & best-before date tracking
- Location recording for profitability analysis
Smart
Predictive ordering
Newspaper & Magazine Updates
ANMW data & Smiths replenishment
With data supplied by the Association of Newspaper and Magazine Wholesalers (ANMW), ProEPOS keeps your newspaper and magazine barcodes and pricing up to date, reducing admin effort and eliminating errors at the point of sale.
- Automatic barcode & pricing updates from ANMW
- Sales-based replenishment for Smiths deliveries
- Ensures adequate copies as demand changes
- Eliminates manual pricing errors
ANMW
Data integrated
Reporting & Accounts
200+ reports & Making Tax Digital
Over 200 built-in reports covering sales, stock, wastage, and labour. ProEPOS includes its own financial accounts package for VAT returns and P&L statements. HMRC recognised for Making Tax Digital. Native Xero, QuickBooks & Sage integration for ProEPOS; Xero & FreeAgent for POS Core. Cloud upload for bespoke Excel analysis.
- 200+ reports with PDF & Excel export
- Scheduled automated email reports
- Built-in VAT returns & P&L statements
- Native Xero, QuickBooks & Sage integration
200+
Built-in reports
Delivery & Mobile Tools
Deliverappy, HHT app & cloud portal
Deliverappy fully integrates with both ProEPOS and POS Core to provide home shopping with 40,000+ product descriptions. Orders print directly on the till receipt printer and are automatically imported into the EPOS for reporting and stock control. The HHT smartphone app turns any device into a handheld terminal. Back office accessible via native Windows/Mac app with zero-configuration remote access, or cloud web portal from any browser.
- Deliverappy delivery & click-and-collect
- 40,000+ product descriptions & images included
- HHT app for stock checks, labels & ordering
- Cloud back office — access from any device
40K+
Product descriptions
Weighing Scales, Labels & Barcodes
Price embedded barcodes & label printing
Legally certificated for integrated weighing scales including Avery FX120 and FX131 units. Price embedded barcodes for variable weight products like meats and cheeses are decoded at the point of sale. Print barcode labels, clearance labels and shelf edge tickets from A4 or dedicated printers. Multiple label printers can be used concurrently at the same store for different label media.
- Avery FX120 & FX131 integrated weighing scales
- Price embedded barcodes for variable weight products
- Bizerba label printing scales with PLU upload
- Barcode, clearance & shelf edge label printing
Legal
Certificated scales
Webcam, Facial Recognition & Weather
Security monitoring & sales insights
Record audio and video of the EPOS sales area with overlayed transaction data. Age refusals are recorded and archived for Trading Standards. Facial recognition identifies staff and customers. Weather conditions are recorded against sales for predictive ordering.
- Webcam recording with transaction overlay
- Age refusal recording for Trading Standards
- Facial recognition for staff & customers
- Weather vs sales reporting for predictive ordering
24/7
Monitoring
Why Community Stores Choose Us
Built for the
Built for the
community sector
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Collaborative Data
A national repository of over 2 million barcodes pre-populates product records. Compare your stock range and pricing anonymously with other community stores to identify missing lines and pricing opportunities.
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Wastage Control
Track, manage and control wastage to improve overall profitability. An often neglected area with other EPOS systems that can make a massive difference to your bottom line.
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Integrated Card Processing
Broad choice of card providers at competitive rates. You shouldn’t be paying more than 0.7% for card transactions — we don’t tie you to a single processor.
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Labels & Weighing Scales
Legally certificated Avery & Bizerba scales. Price embedded barcodes for variable weight products. Label printing for home-made produce and artisan items.
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Smartphone HHT App
Staff can use their own smartphones to check stock, scan barcodes, print labels, and order stock. Available for Android and iOS.
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UK-Wide Support
On-site maintenance covering the entire UK. Remote support, professional training, and unparalleled service for the community sector.
Ready to upgrade your
community store?
Get in touch for a free, no-obligation quote. We’ll help your store increase sales and profitability.
Free installation · Cancel anytime